More than fifty members came out to the CCEC Annual General Meeting February 6th, to consider ordinary business and four special resolutions. Special resolutions - which require 18 days notice and 2/3 majority support - are needed to alter the CCEC Rules (or 'bylaws').
The board proposed four Rule changes; texts and rationale had been circulated well in advance. Director Shannon Daub presented these to the meeting, specifically saying that these changes were presented separately so that members would have the opportunity to consider each change on its own merits.
In the end, three of the changes were carried by substantial majorities. These included (1) a prohibition of employees sitting as directors, (2) a charge to the nominating committee to inquire into candidates' potential conflicts of interest and report out on these to members, and (3) giving limited authority to the board to remove a director for misconduct, failure to attend to duties, or if they were obliged to resign by law and had not. In the debate several particulars were highlighted, such as possible conflicts that may result in Rules texts, and the board will be looking into these more closely.
Special resolution #4 failed. That change would have enabled the directors to introduce the use of electronic notices and voting, subject to statutory restrictions. The principal concern expressed by those speaking against the motion related to electronic voting. There was a view that CCEC should not proceed down such a path without much more careful planning and proposals.
Within the context of these debates, but also receipt of other reports and elections, the meeting was lively and constructive. All feedback on the meeting that has been offered subsequently has been positive and we thank all those attending for there contributions.
The successful special resolutions have now been filed with the Superintendent, and the board will be reconsidering the various matters arising in the next few months.